How To Prepare for Shipping
Use a Corrugated Box
Whenever possible, use a new box. The more times a box is used, the more it loses its original protective qualities, so a previously used box may not adequately protect your shipment. If you must reuse a box, make sure it is rigid and in excellent condition with no punctures, tears, rips, or corner damage, and that all flaps are intact. Remove any labels and all other shipment markings from the box. Choose a box strength that is suitable for the contents you are shipping. Never exceed the maximum gross weight for the box, which is usually printed on the Box Maker's Certificate on the box's bottom flap.
The above box strengths are only guidelines to help assure the containment and protection of products transported through single-package distribution environments. They are not to be considered packaging specifications, and all packaged products should be tested in accordance with industry-recognized performance tests to ensure the most appropriate level of product protection is achieved.
*Note: Maximum size limit specified on the Box Maker's Certificate and the box strength guidelines chart is NOT the same as the UPS combined length and girth measurement. Calculate the maximum box size by adding the length, width and depth dimensions of the box together.
Provide Internal Protection
It's important that you cushion the contents of your package properly. Be sure that you wrap each item separately. Fragile articles need both suitable separation from each other and clearance from the corners and sides of the box. Each item should be surrounded by at least two inches (five cm) of cushioning and be placed at least two inches (five cm) away from the walls of the box. This will protect your items from product-against-product damage and shield them from the shock and vibration that can be conducted from the exterior of the box to its contents in transit. Please use proper cushioning material, combined with a strong outer container, to protect your shipment fully. Use enough cushioning material to ensure that the contents do not move when you shake the container. Improper cushioning material includes clothing, blankets, and pillows. Instead, please use the materials listed below to cushion and protect your shipment:
Note: Fragile objects -- such as electronics, glass, ceramics, and artwork -- require special packaging for safe shipment. Packages containing these and similar items may require added cushioning or a double box.
Close Your Container Securely
Proper closure of your container is just as important as proper cushioning for the safety and security of your shipment. To close a box securely, do not use masking tape, cellophane tape, duct tape, string, or paper over-wrap. Instead, use a strong tape -- two inches (five cm) or more in width -- such as these types:
Pressure-sensitive plastic or nylon-reinforced tape
Water-activated reinforced tape
Use Proper Labeling
For fast and efficient delivery, keep these points in mind when labeling your package:
Note: If you are using a mailing tube, place the label horizontally, with each end of the label pointing toward the ends of the tube, so the bar code can be scanned.